Job Details

Under direction of the Food Service Manager, the Food & Vending Operations Coordinator is responsible for overseeing vending and food service operations, with an emphasis on financial reconciliation, vendor coordination, and catering logistics. This role supports food service operations across district campuses, ensuring efficient vending services, catering coordination, and budget management. The incumbent serves as a key operational contact for vending and catering functions, working with vendors, campus food service teams, and customers. The role requires strong organizational, financial, and customer service skills, with a combination of administrative and limited physical duties. Work results impact financial accuracy, service quality, and operational efficiency.

Work Modality: On-site Full time

Vending Operations

1. Reconcile cash from vending machines with product sales; investigate and resolve discrepancies.
2. Prepare weekly and monthly profit/loss reports for vending operations.
3. Process vending invoices, track payments, and ensure timely vendor reconciliation.
4. Coordinate vending machine repairs and service needs with external vendors.
5. Place orders for vending machine products and parts as needed.
6. Maintain vending refund banks at designated locations.
7. Act as a backup for vending route duties in cases of staff absence (limited to coverage needs).

Food Service & Catering Coordination
1. Plan and schedule catering services for district campuses, including menu selection, logistics, pricing, and billing.
2. Work with campus Food Service Supervisors to coordinate catering staff and operational needs.
3. Track catering financials, including invoices, payments, and budget monitoring.

Financial & Administrative Duties
1. Gather and analyze financial data for district-wide food and vending services, ensuring accurate financial reporting and reconciliation.
2. Process and track invoices, reconcile vendor statements, and resolve discrepancies with Accounts Payable.
3. Provide general administrative support, including answering inquiries, recordkeeping, and filing.
4. Other duties as assigned

See the classification description for additional information:

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

• Operational Support: Experience coordinating vending or food service operations ensuring efficiency, financial accuracy, and service quality.
• Financial Tasks: Experience reconciling cash, preparing reports, processing invoices, and tracking expenses.
• Vendor and Customer Coordination: Experience collaborating with vendors, food service teams, and customers to ensure smooth operations.
• Physical and Administrative Duties: Experience with office-based administrative tasks with occasional physical duties, such as vending route coverage and catering logistics.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

High school diploma or equivalent. One year of experience in food service operations, vending services, or financial coordination in a related environment, or equivalent experience.

Valid Oregon driver’s license to provide vending route support as needed. Ability to lift and push food carts when performing vending route backup duties.

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
- 8 hours of sick leave per month
- 24 hours of additional personal leave days per year - 12 Paid holidays

For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits