This Executive Assistant I will provide complex and confidential support to PCC’s Associate Vice President (AVP) of Finance. This position requires discretion and independent judgment in matters of significance. The primary duties and responsibilities involve the oversight of the AVP of Finance’s office operations. This will include coordinating calendars, arrangement and note-taking for meetings, arranging events, assisting in budget preparation, coordinating and working with human resources on hiring, compensation and benefit issues for all levels of staff, and processing paperwork. The Executive Assistant I will also provide assistance to students, staff, and the public, perform complex data analysis, facilitate building operations and managing space allocation, fulfill department procurement needs, and represent the AVP of Finance’s office on committees and meetings.
This Executive Assistant I will provide complex and confidential support to PCC’s Associate Vice President (AVP) of Finance. This position requires discretion and independent judgment in matters of significance.
The primary duties and responsibilities involve the oversight of the AVP of Finance’s office operations. This will include coordinating calendars, arrangement and note-taking for meetings, arranging events, assisting in budget preparation, coordinating and working with human resources on hiring, compensation and benefit issues for all levels of staff, and processing paperwork.
The Executive Assistant I will also provide assistance to students, staff, and the public, perform complex data analysis, facilitate building operations and managing space allocation, fulfill department procurement needs, and represent the AVP of Finance’s office on committees and meetings.
See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/executive-assistant-i/
These qualifications, skills and abilities are critical for success in this position. Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
Demonstrated experience monitoring and analyzing budgets; preferably using Banner and MS Excel.Demonstrated experience supporting HR and recruitment functions.Demonstrated experience in project management.Demonstrated written and verbal communication skills.Demonstrated expertise in Microsoft Office (Excel, Powerpoint, etc)
Minimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Associate’s Degree in business administration or related field (relevant experience may substitute for the degree requirement on a year-for-year basis). One (1) year of progressively responsible administrative support experience.
Associate’s Degree in business administration or related field (relevant experience may substitute for the degree requirement on a year-for-year basis).
One (1) year of progressively responsible administrative support experience.
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement. Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions. Paid Leave: (Pro-rated by FTE for Part-Time Employees) - 14.67 hours of vacation leave per month - 1 day of sick leave per month - 12 holidays - 3 additional personal leave days per year For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits
View a complete list of PCC benefits.
This job operates in a professional business office environment on a PCC campus, with frequent interruptions and irregularities in work schedule. While performing the duties of this job, the employee is regularly required to maintain a stationary position for long periods of time (sitting or standing); communicate with employees, partners, and stakeholders; and operate a computer to develop work products, communicate, and carry out responsibilities. Occasionally the employee is required to move about the campus to; attend meetings, access items, and utilize equipment, and, rarely, move or transport items up to 10 pounds.
Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.
Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.
Notice of the Availability of the Annual Security Report:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.
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