| Position Summary |
Portland Community College’s Academic and Career Pathways Division seeks an Administrative Assistant (AA) for the Academic Foundations, Essentials and Gateways (AFEG) Pathway. Administrative competence is important, but more important is an enthusiasm and interest for providing an exceptional service experience to PCC students, partners and internal stakeholders. The Academic Foundations, Essentials and Gateways Pathway welcomes students from diverse backgrounds and abilities to study and develop their knowledge and skills in many lower division transfer programs (psychology, health, sociology, etc.).as well as certain career and technical education programs (early childhood education, human services, addictions counseling. The Administrative Assistant works directly with the AFEG Pathway Dean and team to enhance the student learning experience. The Assistant provides a broad range of support functions requiring judgment and discretion, and liaises with a variety of internal and external stakeholders to perform an array of administrative duties including purchasing, reporting and project management. The Administrative Assistant works well both independently and as part of a team, responding to a variety of situations and providing direction and/or assistance in resolving issues that may be sensitive and confidential. Remote work and extensive use of technological resources is critical. Administrative competence is important, but more important is an enthusiasm and interest for providing an exceptional service experience to PCC students, partners and internal stakeholders.
See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/adminasst/
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| Candidate Profile |
These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
- Experience creating and maintaining a welcoming and inclusive environment for all people; commitment to diversity, equity, and inclusion in higher education is a priority; sensitive to identity, language proficiency and cultural backgrounds of community college students, faculty, staff, and administrators.
- Language proficiency in addition to English resourcefulness and tact in public contacts.
- Demonstrated ability to develop and maintain good working relationships with employees at all levels
- Demonstrated competency in communicating effectively, both orally and in writing;
- Use computer applications at an advanced level including Microsoft and Google applications, Banner, and internal data management, and advanced proficiency utilizing a variety of technical modalities, video conferencing/virtual meeting platforms, and other data management systems.
- Experience developing, tracking, and monitoring budgetary expenditures and other fiscal reporting needs.
- Demonstrated ability to perform a variety of independent research, analysis activities and present findings to advance strategic priorities, utilizing charts, graphs and multimedia as needed.
- Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
- Experience, serving as a direct point of contact of direct administrative and stakeholders,and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
Minimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Training and experience equivalent to a high school diploma or GED®. Five years of responsible administrative support experience (college or business school training may be substituted for up to two years of the experience requirement). Other combinations of experience, education and training that would provide the required knowledge, skills and abilities will be considered.
Preferred Qualification Bilingual in English/Spanish or English/Second Language
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| PCC Benefits |
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).
Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
- 8 hours of sick leave per month
- 24 hours of additional personal leave days per year
- 12 Paid holidays
For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits
View a complete list of PCC benefits.
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