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Instructional Administrative Assistant III - (HEP)

Requisition ID req1771
Department Allied Health Program Admin
Campus SY - Sylvania
Employment Type Classified-Full Time
Best Consideration Date Apply Immediately; This position will close once sufficient qualified applications have been received
Position Summary

This full-time, permanent position will be based at the Sylvania campus of Portland Community College.
The Healthcare and Emergency Professions (HEP) Pathway welcomes students from diverse backgrounds and abilities to study and develop their skills in healthcare-focused career-technical education, college transfer programs, and non-credit health profession programs. The IAA-3 position in the HEP Pathway provides a broad range of program and administrative support functions, including:
Provide support and coordination to the pathway’s IAA-2 staff for their course scheduling, payroll, and hiring duties
Assist Deans with budgeting, tracking, complex purchasing needs, and special projects
Develop and streamline administrative processes across the pathway
Administrative competence is important, however, even more important is enthusiasm and interest for learning and personal growth, a joy in collaborating, and a desire to encourage, mentor and foster growth in others.

See the classification description for additional information:

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

  • Team player with a positive attitude; experienced in and committed to creating and maintaining a welcoming, equitable, and inclusive environment for all people.
  • Experience with, or interest in learning, tracking and monitoring budgets and/or other fiscal reporting, grant reporting and/or Perkins purchases, and entering and auditing schedules.
  • Demonstrated capacity to be flexible while working with frequent interruptions while continuing to identify, prioritize and manage multiple projects, calendars and presentations, and coordinate high quality, timely communication via email, phone and other communication methods among a team.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

  • High school diploma or equivalent and five years of administrative support experience or two years in a position equivalent to IAA II.
  • College or business school training may be substituted for up to two years of the administrative experience requirement.
  • Other equivalent combinations of experience and training will be considered.

    Knowledge of: Contemporary office practices, procedures and techniques; spelling, vocabulary, math and grammar skills; desktop computers and other assigned software and electronic resources including the Intranet and Internet, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines, TTY devices; the administrative requirements associated with delivering academic programs and services in an educational environment.

    Ability to: Develop and maintain effective working relationships while also maintaining an appropriate level of confidentiality; maintain a reliable and dependable attendance record; provide effective and responsive service to department staff, faculty, students and the public; perform all assigned tasks efficiently and accurately; create and maintain accurate records; possess and demonstrate the required level of proficiency in desktop computers and other assigned software or electronic resources, including the Intranet and Internet, as assigned; learn and utilize Banner or other information systems and databases; create and maintain accurate and up-to-date records. 


Position Grade 20
Starting Salary Expectations The first two steps of the range are: $50,821 to $52,343 per year. Higher salary placement may be available based on qualifications, experience and internal equity.
Position Grade Salary Range $50821 to $81550 Annual Salary
PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave:   (Pro-rated by FTE for Part-Time Employees)

  • Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
  • 8 hours of sick leave per month
  • 24 hours of additional personal leave days per year
  • 11 Paid holidays

View a complete list of PCC benefits.

Working Conditions and Physical Requirements

Work is generally performed in an office environment with frequent work interruptions or changes in work flow. Occasional lifting, guiding, or carrying of light-weight materials or equipment may be required. Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and/or ten-key functions.

Background Check Required Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

  • Veterans: DD214
  • Disabled Veterans: DD214 and Letter from the Department of VA

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

This position has been identified as a Campus Security Authority (CSA) pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). Campus Security Authorities must immediately report Clery Act crimes that occurred on Portland Community College’s Clery geography on the Crime Incident Report (CIRTrac™) located on the Department of Public safety’s Clery Act compliance webpage.  Following entry of a report on CIRTrac™ PCC’s Clery Specialist will (1) analyze the report for issuance of a timely warning or emergency notification; and (2) will determine if the report should be included in the annual statistical disclosures.  The Clery Specialist shall annually assign CSAs online Clery Act training to ensure they are provided proper training to fulfill their reporting responsibilities required by the Clery Act and PCC’s Clery Act policy.